Minutes of the Trustees Fellowes Athenaeum Advisory Committee Meeting
Thursday, November 7, 2013 | 9:30 am to 10:15 am
Dudley Branch Library, 65 Warren Street, Roxbury, MA 02119
Chairman Evelyn Arana-Ortiz
A meeting of the Trustees Fellowes Athenaeum Trust Advisory Committee was held on Thursday, November 7, 2013, rescheduled from October 29 at the Dudley Branch Library, 65 Warren Street, Roxbury, MA 02119 at 9:30 a.m.
Present at the meeting were: Trustees Fellowes Athenaeum Trust Advisory Committee (Committee) Chair and Trustees Evelyn Arana-Ortiz, Committee members: Ms. Che Madyum and Sarah Ann Shaw of the Friends of the Dudley Branch Library; Ms. Christine Schonhart, Director of Library Services, Branches. Also attending: Ms. Canderlaria Silva-Collins, Project Managers; and Nancy Grilk, Clerk of the Board.
Chair Arana-Ortiz reviewed, and the Committee approved the meeting agenda. Ms. Arana-Ortiz reviewed the draft minutes of the July 31, 2013 Committee meeting. On a motion made and duly seconded the minutes from the July 31, 2013 meeting were approved and subsequently posted on the Boston Public Library’s (BPL) web page at www.bpl.org.
Ms. Silva-Collins presented an update on programs and activities. Ten of the eleven approved program contracts are signed. Ms. Silva-Collins reviewed completed programs, provided copies of program flyers, and gave updates on future programs. Final reports will be submitted at the completion of each program. Grant workshops will be scheduled in April and May. Ms. Silva-Collins is standardizing the budget form and continues to update the notification list for future Request for Proposals. Committee members expressed their appreciation for Ms. Silva-Collins’s work to streamline the process.
Ms. Schonhart reported that Dudley Branch Librarian Janet Buda retired and Allan Knight is the Acting Branch Librarian. Discussion followed on branch staff and turnover.
Ms. Arana-Ortiz reported on the FY2014 First Quarter Financials including the approved budget, current expenses and encumbrances. The Committee reviewed the financials through September 30, 2013.
The next meeting of the Committee is scheduled for at 9:45 a.m. for two hours on Thursday, March 20, 2014 and will include a discussion on the next year’s program goals.
Under new business, the Committee discussed the possibility of compiling a report that highlights past programs offered by the fund.
There being no further business, the Committee adjourned at 10:15 a.m.