Boston Public Library
Trustees' Finance and Audit Committee

Board of Trustees
December 23, 2013



Agenda for Trustees Finance and Audit Committee Meeting
December 23, 2013, 8 am to 9 am
Commonwealth Salon, Central Library at Copley Square

Chairman Evelyn Arana-Ortiz

  • Welcome
    Chairman Evelyn Arana-Ortiz

  • Review and Approval of Minutes from September 9, 2013 and September 27, 2013 Meetings
    Chairman Evelyn Arana-Ortiz

  • Review of the Draft Management Letter, June 30, 2013 for Recommendation by the Trustees at the January 14, 2014 Meeting
    Mr. Sean Monahan, Supervisor of Accounting
    Mr. Matthew Hunt, Sullivan, Rogers & Company, LLC
    VOTED: that, the Trustees Finance and Audit Committee recommend that the Trustees of the Public Library of the City of Boston accept “The Trustees of the Public Library of the City of Boston, Management Letter, June 30, 2013” Draft with the Recommendations of Sullivan, Rogers & Company, LLC and the Responses of Boston Public Library Management

  • Request for Delegation of Approval from the Trustees to approve the Award of Contract for “Library Patron Self-Service Digital Copy System” Contract
    Mr. Ed Maheigan, Manager of Budget and Procurement
    VOTED: that, the Trustees Finance and Audit Committee request the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for the “Library Patron Self-Service Digital Copy System” Contract to the Trustees Finance and Audit Committee

  • Request for Delegation of Approval from the Trustees to approve the Award of Contract for “Digitization of the WHDH Film Collection at the Boston Public Library” Contract
    Mr. Ed Maheigan, Manager of Budget and Procurement
    VOTED: that, the Trustees Finance and Audit Committee request the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for the “Digitization of the WHDH Film Collection at the Boston Public Library” Contract to the Trustees Finance and Audit Committee

  • Draft IRS Form 990: “Return of Organization of Exempt from Income Tax” Report

  • Approve Schedule for Upcoming Meeting, February TBD
    Chairman Evelyn Arana-Ortiz

  • Other Business
    Chairman Evelyn Arana-Ortiz

  • Adjournment
    Chairman Evelyn Arana-Ortiz