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Boston Public Library
Special Meeting

Board of Trustees


August 2, 2011


Documents


Special Meeting of the Corporation and Administrative Agency
Tuesday, August 2, 2011, 8:30 a.m.
Boston Public Library
Orientation Room, McKim Building, Central Library at Copley Square
Boston, MA 02116

Agenda

  1. Chairman’s Report, Mr. Jeffrey B. Rudman, Chairman

  2. President’s Report, Ms. Amy E. Ryan, President
     
    • FY12 Operating Budget
      Update on State Funding
      VOTED: "that, the Trustees of the Public Library of the City of Boston approve the revised FY12 all funds operating budget of $39.7 million, and reinstate Sunday hours at the Central Library, Copley Square."
    • Statewide Services
      BPL: Library for the Commonwealth
  3. New Business, Mr. Jeffrey B. Rudman, Chairman
     
  4. Public Comment, Mr. Jeffrey B. Rudman, Chairman
     
  5. Adjournment, Mr. Jeffrey B. Rudman, Chairman
     

Upcoming Trustees Meetings

  • September 13, 2011, 8:30 a.m., Orientation Room, McKim Building, Central Library at Copley Square
  • November 15, 2011, 3:00 p.m., Fields Corner Branch Library
  • January 10, 2012, 3:00 p.m., Hyde Park Branch Library
  • March 13, 2012, 8:30 a.m., Central Library, Copley Square
  • Annual Meeting - May 8, 2012, 8:30 a.m., Central Library, Copley Square

Trustees of the Public Library of the City of Boston
Jeffrey B. Rudman, Chairman; Evelyn Arana-Ortiz, Vice Chairman;
Zamawa Arenas; Donna M. DePrisco; Carol Fulp;
Berthé M. Gaines; Paul A. La Camera; Byron Rushing
President, Amy E. Ryan;
Clerk of the Board, Nancy Grilk

 

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Special Meeting of the Corporation and Administrative Agency
Tuesday, August 2, 2011, 8:30 a.m.
Boston Public Library
Orientation Room, McKim Building, Central Library at Copley Square
Boston, MA 02116

A Special Meeting of the Trustees of the Public Library of the City of Boston as a Corporation and as an Administrative Agency was held at the Boston Public Library, McKim Building, Orientation Room, Copley Square Library, on Tuesday, August, 2011at 8:30 a.m.

Present at the Meeting were: Chairman Jeffrey B. Rudman, Trustees; Zamawa Arenas, Donna M. DePrisco, Carol Fulp, Paul A. La Camera, and Byron Rushing. Absent from the meeting were Trustees Evelyn Arana-Ortiz and Berthé M. Gaines

Also present at the meeting were: President Amy E. Ryan; Nancy Grilk, Clerk of the Board; Boston Public Library and City of Boston staff, and members of the public.

Chairman Jeffrey B. Rudman presided.

The Chairman called on President Amy E. Ryan to report on the revised FY12 Operating Budget. President Ryan referred the Trustees to document BPL Operating Budget, All Funds, FY11 & FY12 outlining the FY12 Operating Budget approved by the Trustees at the March 23, 2011meeting, based on the budget information available at that time, and the FY12 Operating Budget which includes the final State Budget. The final state budget added $350,000 for a total of approximately $2.75 million is the same level of funding from the state to the Boston Public Library in FY11. President Ryan recommended that the Boston Public Library re-instate the Sunday hours at the Central Library in Copley Square as they were scheduled last year, to include 27 Sundays from October, 2011 through May, 2012.

On a motion made and seconded, it was

VOTED: “that, the Trustees of the Public Library of the City of Boston approve the revised FY12 all funds operating budget of $39.7 million, and reinstate Sunday hours at the Central Library, Copley Square.”

President Ryan provided an overview of the Boston Public Library’s new role as the Library for the Commonwealth, the new name for the Library of Last Recourse. The Boston Public Library wanted to be responsive to the evolution of access to information with the growth of the Internet and on-line searching. In consultation with the Trustees, elected officials, and other colleagues, and in partnership with Digital Commonwealth, the Library for the Commonwealth will expand its program of services to include the development and maintenance of a statewide digital library, allowing residents from across the state to access a broad spectrum of resources. This enhancement of the Library of the Commonwealth’s role was made possible by building on City support with the FY12 State funding. President Ryan extended her appreciation to Trustee Rushing for his strong support for the Library of the Commonwealth at the State Legislature. The Boston Public Library successfully applied for and received a $100,000 federal grant to be administered through the Massachusetts Board of Library Commissioners and will build on the Library of the Commonwealth services to allow the Boston Public Library to provide free digitization and consulting services to libraries and other institutions across the Commonwealth.

The Trustees expressed their support for the Boston Public Library’s new role as the Library for the Commonwealth and urged the library and the Massachusetts Board of Library Commissioners to insure that information about these services be made available across the state.

There being no other business, the meeting of the Corporation and Administrative Agency adjourned at 8:50 a.m.

 

Respectfully submitted,

Nancy Grilk
Clerk of the Board

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