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Meeting of the Trustees as an Administrative Agency (First Meeting)
Tuesday, September 16, 2014, 3:00 p.m.
Boston Public Library, West End Branch
151 Cambridge Street, Boston, MA

AGENDA

  1. Chairman's Call to Order and Report
    Jeffrey B. Rudman, Chairman

    1. Bibliocycle
      Katrina Morse, Grove Hall Branch Generalist Librarian
    2. Welcome
      Helen Bender, West End Branch Librarian
    3. Recognition of Virginia Grant, Faneuil Branch Librarian Assistant, 50 years of service
      Dorothy Keller, Faneuil Branch Librarian
    4. Review and Approval of Minutes for the Trustees Annual Meeting held on May 13, 2014 (Attachment 1)

  2. President's Report
    Amy E. Ryan, President
    1. Expanded Year-Round Weekend Hours
      Christine Schonhart, Director, Branch Libraries
    2. Report of “Gifts, Grants, Donations to the Boston Public Library, Fiscal Year 2014” (Attachment 2)
    3. Central Library Renovation
    4. Decision Making Process for the Central Library Food Service Operator
    5. Public Comment Procedures (Attachment 3)
    6. Public Access to Boston Public Library’s Online Resources
      Michael Colford, Director of Library Services

  3. Trustees Special Collections Committee
    Laura Irmscher, Chief of Collections Strategy
    1. Review of Collections of Distinction (Attachment 4)

  4. Trustees Fellowes Athenaeum Trust Committee
    Christine Schonhart, Director, Branch Libraries
    1. Review of Program Selections (Attachment 5)

  5. Trustees Finance and Audit Committee
    Ellen Donaghey, Chief Financial Officer
    1. Approval of the Boston Public Library’s Financial Statements for the Fiscal Year Ending June 30, 2014 (Attachment 6)
      Matthew S. Hunt, CPA and Principal, CliftonLarsonAllen
      VOTED: that, the Trustees of the Public Library of the City of Boston Approve the Boston Public Library’s Financial Statements for the Fiscal Year Ending June 30, 2014.
    2. Proposed Delegation of Approval for Award of Contract to reupholster furniture at the Mattapan Branch Library to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract to reupholster furniture at the Mattapan Branch Library to the Trustees Finance and Audit Committee.
    3. Proposed Delegation of Approval for Award of Contract for the fabrication and installation of the “Book Birds Project” for the Johnson Building to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for the fabrication and installation of the “Book Birds Project” for the Johnson Building to the Trustees Finance and Audit Committee.
    4. Proposed Delegation of Approval for Award of Contract for the replacement of two (2) Johnson Building Sewer Ejection Pumps to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for the replacement of two (2) Johnson Building Sewer Ejection Pumps to the Trustees Finance and Audit Committee.
    5. Proposed Delegation of Approval for Award of Contract for Boiler Replacement at the North End Branch Library to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for Boiler Replacement at the North End Branch Library to the Trustees Finance and Audit Committee.
    6. Proposed Delegation of Approval for Award of Contract for Boiler Replacement at the West Roxbury Branch Library to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for Boiler Replacement at the West Roxbury Branch Library to the Trustees Finance and Audit Committee.
    7. Proposed Delegation of Approval for Award of Contract for the Johnson Building Renovation Nonfiction Inventory Project to the Trustees Finance and Audit Committee
      VOTED: that, the Trustees of the Public Library of the City of Boston delegate approval of the Award of Contract for the Johnson Building Nonfiction Inventory Project to the Trustees Finance and Audit Committee.
  6. New Business
    Jeffrey B. Rudman, Chairman

  7. Public Comment

  8. Executive Session
    Jeffrey B. Rudman, Chairman
    1. Legal Advice
      1. Trust Fund
      2. Seasonal Decorations

  9. Adjournment
    Jeffrey B. Rudman, Chairman

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Trustees of the Public Library of the City of Boston
Jeffrey B. Rudman, Chairman; Evelyn Arana-Ortiz, Vice Chair; Zamawa Arenas, Laura DeBonis, Carol Fulp, John Hailer,
Paul A. La Camera, Dennis Lehane, Byron Rushing

President, Amy E. Ryan

Clerk of the Board, Deborah A. Kirrane

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